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Privacy Policy

For individuals located within the EU, please note that—alongside our Terms and Conditions—this Privacy Policy has been revised to comply with the requirements set out under the EU General Data Protection Regulation (“GDPR”).

The Office Manager operates under Stealth Enterprise Ltd and is fully committed to protecting your personal information. If you have any questions or concerns regarding how we handle your Personal Data, please contact us here. If you wish to request or erase any personal information associated with you, please submit your request via our Privacy Tools page.

By accessing this website and/or using our services, you acknowledge and agree to the Processing of your Personal Data as outlined in this Privacy Policy.

Definitions

Personal Data – any information that can be used to identify a natural person.
Processing – any activity carried out on Personal Data, whether automated or not.
Data Subject – an individual whose Personal Data is being processed.
Child – a natural person under 18 years of age.
We/us – refers to Stealth Enterprise Ltd, trading as The Office Manager / The Office Manager AI.

Data Protection Principles

We adhere to the following principles when processing your Personal Data:

  • Lawfulness, fairness, transparency. All processing is supported by a lawful basis, and we ensure transparency regarding how and why data is processed.
  • Purpose limitation. Data is processed solely for the purposes for which it was initially collected.
  • Data minimisation. Only the minimum amount of Personal Data necessary for each purpose is collected.
  • Storage limitation. We retain Personal Data only for as long as required.
  • We take reasonable steps to maintain data accuracy.
  • We apply strict safeguards to maintain confidentiality and integrity of Personal Data.

Data Subject’s Rights

As a Data Subject, you are entitled to the following rights:

  • Right to Information – to know what Personal Data is collected, why, and by whom.
  • Right to Access – to request a copy of the Personal Data we hold on you.
  • Right to Rectification – to correct inaccurate or incomplete data.
  • Right to Erasure – to request deletion of your Personal Data under certain conditions.
  • Right to Restrict Processing – to limit the way your data is processed.
  • Right to Object – including objection to direct marketing.
  • Right to Object to Automated Decisions – including profiling that significantly impacts you.
  • Right to Data Portability – to receive your data in a machine-readable format or transfer it to another controller.
  • Right to Lodge a Complaint – if we decline a request, you may contact us or escalate to a supervisory authority.
  • Right to Withdraw Consent – at any time.

Data We Gather

Information You Provide to Us
This includes details such as your name, email address, billing details, home address, or any other information necessary for delivering our services or enhancing your overall experience. This data may be used to enable features such as commenting or interacting with areas of the website requiring identification.

Information Automatically Collected
We may automatically record information about your interactions using cookies and session-based tools—for example, IP address, items added to your shopping cart, previous browsing activity, or general usage data. This helps us optimize your experience and improve the website.

Information from Trusted Partners
We may receive additional information from our verified partners, who share data only when legally permitted to do so. This may include information you previously provided to them or data collected on valid lawful grounds. You can view the partners listed here.

Publicly Available Information
We may also collect information about you that is publicly accessible online or through other public sources.

How We Use Your Personal Data

Your data is used for purposes including, but not limited to:

  • providing our services to you, including account creation, access to purchased services, and communication regarding updates or changes;
  • enhancing your overall user experience and improving platform functionality;
  • meeting legal, regulatory, or contractual requirements.

Where we rely on contractual necessity, your Personal Data may be processed to:

  • verify your identity;
  • provide or deliver services and products requested by you;
  • communicate regarding billing, service updates, or important notifications.

Where legitimate interest applies, we may process your Personal Data to:

  • offer you personalized suggestions or promotions (delivered either by us or selected partners);
  • analyse purchase history and user activity to improve service quality;
  • conduct satisfaction surveys for quality improvement.

As long as you have not opted out, we may present you with offers similar to your previous interactions or purchases as part of our legitimate interest in improving customer experience.

With your explicit consent, we may process your data to:

  • send newsletters, promotions, or marketing communications (including through carefully selected partners);
  • carry out other purposes expressly approved by you.

We reserve the right to anonymize and aggregate Personal Data for analytical or statistical purposes. Such anonymized data is not subject to this Policy.

Any additional processing beyond the original purpose will only occur when it aligns with compatible legal bases and does not conflict with your rights. You will be informed should such processing take place.

Who Else Can Access Your Personal Data

We do not sell or share your Personal Data with unknown third parties. However, trusted partners may receive information where necessary for service delivery or customer experience improvement.

Our Processing Partners:

  • Google Analytics [ Privacy Policy | Analytics Opt-Out ]
  • Ducadu (Server Host) [ Privacy Policy ]

Business Partners: We do not share your Personal Data with external business partners.

Third Parties: We do not supply personal data to third parties unless legally required to do so, or where you have provided consent.

All Processing partners must meet strict data protection standards to ensure your information remains secure. Disclosure to authorities occurs only where legally obligated.

How We Secure Your Data

We implement extensive safeguards to protect your data, including secure communication protocols (such as HTTPS), anonymization and pseudonymization where possible, and continuous monitoring for security vulnerabilities or malicious activity.

While we take strong precautions, no method of data transmission is 100% secure. Should a data breach occur, we commit to notifying the relevant authorities and affected users promptly.

Users with accounts must keep login credentials confidential at all times.

Children

We do not knowingly collect information about children nor design our services to target individuals under 18 years of age.

Cookies and Similar Technologies

We use cookies to analyze behavior, enhance website functionality, personalize user experience, and track usage patterns. These small text files store information used to help websites operate effectively.

Only cookies set by our domain are accessible by us; you may control cookie permissions in your browser settings. Disabling cookies may affect functionality.

We Use Cookies For:
Necessary cookies – required for essential functionality such as login.
Functionality cookies – enable personalized settings, such as remembering your details in forms.
Analytics cookies – help measure website performance and usage.
Advertising cookies – used to present relevant advertisements and track engagement.

You can delete or block cookies through your browser, or manage third-party cookies via tools like optout.aboutads.info or youronlinechoices.com. More general information can be found at allaboutcookies.org.

We use Google Analytics to monitor site traffic. Their Privacy Policy is available here. To opt out of Analytics tracking, visit the Google Analytics opt-out page.

AI Agent Disclaimer for Regulated & Non-Regulated Industries

The AI Agent integrated into this website is provided solely as a general informational tool. It is not a substitute for professional expertise or licensed services.

The AI Agent cannot and does not provide legal advice, medical guidance, financial planning, real estate advice, or other regulated professional services.

Patients, clients, customers, or website visitors should not rely on AI-generated responses for decisions requiring specialized knowledge or professional evaluation.

For regulated industries—including but not limited to law, medicine, financial services, insurance, and real estate—the AI Agent does not form any professional relationship (such as attorney–client, doctor–patient, or advisor–client).
The AI may misunderstand questions, generate incomplete information, or provide general content that does not apply to your situation.
Users are responsible for verifying all information with a qualified professional before taking action.

Do not submit confidential, private, or sensitive information through the AI Assistant.

Use of the AI Agent constitutes acceptance of our Terms, Privacy Policy, and this disclaimer.

Contact Information

Stealth Enterprise Ltd
Wessex House
66 High Street
Honiton
Devon
EX14 1PD

Changes to this Privacy Policy

We may update this Privacy Policy at any time. All modifications will be posted on this page.

Latest Update:
This Privacy Policy was last modified on 28th November 2025.